Data Loss Prevention for Printers
Prevent confidential information from being sent to Local and Network Printers and avoid data leaks.
There is no question that today, almost all data within a company is in electronic format. What about printed documents? In the current office environment, paper is being used less and less, but there is no such thing as 100% paper-free workspace. Moreover, the printers are now multifunctional devices and can fax or e-mail documents, store copies of files on the printers' hard drive, upload them to a file server or the cloud. Therefore, once the document reaches the printer, there are various ways for the data to leave the safety of the network. Most of the time, printers are not monitored and there are multiple cases of employees simply walking out the door with confidential documents. Implementing solutions like Device Control and Content-Aware DLP organizations can take care of this aspect as well, blocking and reporting the print jobs and preventing data breaches.
With corporate information being printed or used by multifunctional devices, data subject to legal and regulatory compliance is being retained. Among the most commonly known rules and regulations are:
- Data Protection Act
- PCI DSS
- Spanish Organic Law of Personal Data Protection
- Japan’s Personal Information Protection Act
- Korea’s Personal Information Protection Act
- Health Insurance Portability and Accountability Act (HIPAA)
- Federal Information Security Management Act (FISMA)
- Gramm-Leach-Bliley Act (GLBA)
How DLP for Printers Works
Extending data security to also include printers provides an additional layer of protection against data loss.
Based on the company's internal policies, restrictions for files sent to local and network printers can be set based on file content policies.
If needed, printers can be completely blocked to certain users regardless what printer they are using, ensuring no data is leaked or stolen.
All files sent to local and network printers can be monitored, providing an overview on what data is being printed and by whom.